When it comes to event planning, most people find it overwhelming. To help with this, there are event planners that can help with this. The planning and execution of the event will be taken care of by the planers. There are various factors one needs to consider when hiring a planner to ensure they get the right one as there are so many of them in the market.
The first thing one needs to consider is the experience a planner has in the field. It would be a mess if one were to hire a planner who is, for instance, conversant with informal events to plan a formal event. Take time to find out the type of events the planner has organized before you hire them. You can always get feedback from their former clients to know how they performed at previous events.
You also need to find out how much they will be charging you to plan the event. There are different rates of charging given by different planners. When you are being give a quotation, it is important to note that several factors come into play. If the planner is also organizing for the venue, catering and sound, you will pay more than if they were only marketing it. There are planners who charge for their services per hour an there are those that charge per day. Taking a planner that charges per day will help you save on money. You ,may also get planners that may charge for the meeting you have with them during the planning period and this will also cost you. If there is a possibility of you cancelling the event, find out if the planner has a cancellation fee. Most planners have a cancellation Before you bring a planner on board, it is important to find out how much you will be charged and the terms of payment.
One key thing you also need to consider is the security at you event. It is the task of the event planner to ensure that your event has enough security. The planers need to have enough security and health personnel at the event.
Take time to know the staff that will be at the event. Find out how many people will be working at your event and if they can be trusted this will ensure everything at the event flows smoothly. You also need to know if there is backup in case one of the staff does not, make it on the day of the event.
When working with a large number of people for the event, it is important to know who the point of contact is on site so that you know who to communicate with on the day of the event.